AFAS is pleased to offer the following presentations across a range of employee benefits topics. Our speakers have been featured in engagements across the country, from single-state sectional meetings to national conferences for public sector interests, with a special focus on municipalities and educational institutions.
Taking the Helm in Benefits Administration: A Decision-Maker’s Guide
Stepping into the world of employee benefits comes with a tremendous amount of information – and a considerable measure of responsibility. This workshop is designed for everyone who touches employee benefits, from an employer’s finance team to their human resources benefits personnel. The presentation begins by laying a foundation of historical knowledge about benefits, taxation, and compliance. On top of that foundation, we will build an understanding of the challenges of the Patient Protection and Affordable Care Act's Employer Mandate: rehire rules, measurement and stability periods, breaks in service, and more. Once we’ve covered how we got where we are, we’ll address where to go next. Featured segments will include compliance requirements for employers and employer tax advantages. We will conclude with an intensive segment on best practices for making your benefits-related decisions, from the budgeting process, to leveraging your data and using that information to the advantage of your benefits teams.
- What are some of my obligations regarding employee benefits?
- What does the ACA say about how, when, and to whom I offer benefits?
- What are my compliance and reporting requirements?
Lifecycle of An Employee –Ten Tips from Hiring to Firing
As HR professionals know, the lifecycle of an employee extends beyond hiring and firing. This workshop gives practical tips from the moment you open a new recruitment through the last day of work – and beyond. Participants will leave the session with a list of ten tips you can use today, from rocking recruitments and hacking hiring all the way through to tackling terminations. Featured segments will include best practices for managing performance, training, time off work, and life changes, among other topics.
- What makes a successful recruitment, hiring and onboarding process?
- How can strong HR systems help us respond efficiently to regulatory inquiries?
- What best practices apply to terminating an employee?
The Future of American Health Care Reform
After a frenzy of activity, the dust has begun to settle on legislative efforts to impact the health care reform landscape. In this talk, we’ll address the current state of the Patient Protection and Affordable Care Act (ACA). Topics covered include the impact of tax reform and recent federal rulemaking, the outlook for the Cadillac Tax, the future of tax-advantaged medical savings plans, and other plan design considerations employers should keep top-of-mind.
- What is the current state of the law?
- How can we prepare for forthcoming provisions like the Cadillac Tax?
- What changes might be coming for HSAs/FSAs/HRAs, and how can I make them more valuable to my employees?
- What should I be doing to introduce more-valuable, fully-compliant plan designs?
How to Avoid an ACA Reporting Penalty, and What to Do if You Get One
Over the course of the past four Internal Revenue Service (IRS) reporting seasons, we’ve learned some valuable lessons about where employers may stumble when complying with the Patient Protection and Affordable Care Act (ACA). Attendees will learn about critical factors that place employers at risk of receiving a proposed penalty notice from the IRS. This workshop will walk participants through the Employer Shared Responsibility Payment (ESRP) response process, from responding to IRS Letter 226-J through requesting a pre-assessment conference with the IRS Office of Appeals. Attendees will go home with a checklist of areas they should review to avoid common pitfalls in ACA reporting compliance. Each lesson will be illustrated with case studies.
- What should we look for to assess penalty risk?
- How do we respond if the IRS proposes a penalty?
- What best practices can we adopt to avoid common missteps and prevent penalties to begin with?
Structuring Benefits for the Realities of Today’s Health Care
Health and welfare benefit plans are both an important employee retention tool and a drain on already strained budgets. As employers seek to attract and retain qualified and skilled employees, pressure to rein in future spending will only mount. Effective managers of health and welfare benefit plans can achieve balance between these competing demands using strategies that are both competitive and cost-effective. Participants will leave with best practices and the knowledge they need to implement them.
- How can I save money while still offering competitive benefits?
- What trends are happening across the industry?
- What steps should I take next?
An Overview of the FMLA
The world of employee leave can be challenging. Between state provisions and federal law, there are a number of ways your employees are entitled to take leave in qualifying circumstances. During this presentation we will examine the basics of the Family Medical Leave Act (FMLA), one of the best-known laws governing employee leave. We will cover what types of employers are subject to the FMLA, what kinds of actions you’re required to take, and the kinds of records you’re required to keep regarding employee leave.
- What are my employer obligations today and year-round to be FMLA compliant?
- Am I adequately documenting employee leave?
- Have I provided notice to all employees on their FMLA rights?
- Does my organization have a written policy or procedure identifying our organization’s 12-month period used to calculate the limits on FMLA leave?
An Overview of HIPAA
Complying with the Health Information Portability and Accountability Act (HIPAA) can be one of your organization’s benefits challenges. From school medical professionals, to teachers, support staff, and other personnel, each person with access to employee records or a student’s medical information has varying responsibilities for how information is handled. We will walk through an overview of this law’s notable provisions, as well as scenarios illustrating each of these responsibilities.
- Who is subject to HIPAA regulations?
- What information is covered by HIPAA?
- How do I help educate my staff about HIPAA compliance?
Throughout their careers, workers will face multiple life events, job changes or even job losses. The Consolidated Omnibus Budget Reconciliation Act (COBRA), a law enacted in 1986, helps workers and their families keep their group health coverage during times of voluntary or involuntary job loss, reduction in the hours worked, transition between jobs and in certain other cases. We’ll take a look at fundamental requirements of the law, who is subject to its provisions, and what procedures should be followed to remain compliant.
- Who is entitled to COBRA?
- What group health plans are subject to COBRA?
- How long does COBRA last?
FLSA Essentials: Understanding How Federal Overtime Rules Impact Employers
The Fair Labor Standards Act (FLSA) governs minimum wage, child employment, and overtime pay rules, among other issues. This one-hour presentation presents a survey of key FLSA overtime requirements and specifically addresses status of regulatory changes proposed by the Department of Labor concerning overtime pay.
- Understand Key FLSA Overtime Requirements
- Discuss Status of DOL Regulatory Activity
How to navigate ACA reporting compliance in a risk pool
Complying with the ACA* reporting requirements bring different challenges to employers and plan sponsors. In risk pool situations, the plan and the employer may find they have differing expectations of their roles and responsibilities. Who will supply data, and who will be able to access it? Who is responsible for the review and accuracy of the Internal Revenue Service (IRS) filings? Failing to understand the answers to these questions could trigger an IRS Employer Shared Responsibility Payment letter, resulting in frustration and anxiety. In this session, we will explore best practices for managing this complex relationship, including data access, meeting timelines, and information verification. You’ll leave with a clearer understanding what you (and your plan) are accountable for, as well as an up-to-date review of recent legal and legislative ACA news.
- How do I comply with the ACA as a pool member?
- What can I count on my plan to do?
- What do I need to know about the current state of the law?
*Patient Protection and Affordable Care Act